GXM is looking to add a professional Records Management Specialist to our fast-growing team in Austin, Texas. This position will work 5 days a week at the government location or GXM office location locally. Local travel is anticipated from time to time. This is a client facing position and it will be an exempt position. Position is anticipated to be filled at the end of September.
GXM is a team of creative professionals focused on solving problems for end users. We focus on turning innovation into actual application working with clients who need rapid problem solving and solution development for their organizations. If you are interested in working on challenging problems, having fun along the way with a group of passionate professionals, and making a difference for end users, you’ll fit right in.
In this role you will:
- Perform analytical, technical, and advisory duties related to records and information management activities for business improvement initiatives and assist the Government Records Manager in performing trend analysis on projects affecting the records program.
- Participate in developing and implementing administrative management policies, recommending courses of action pertaining to administrative issues, defining overall goals and objectives of programs and projects as they pertain to records management.
- Provide administrative support to the Government Records Manager, in the areas of developing internal office operating procedures, processing OF-11s and SF-135s into Archival Records Centers Information System (ARCIS) and gathering monthly measures.
- Provide support to the Government Records Manager, in the areas of, but not limited to, electronic library maintenance, Records Management procedures, Records Management performance.
- Provide the Government Records Manager with assistance on operational, business process, and project reviews, for a segment or phase of a broader project or study; and independently completes projects and studies within a limited scope.
- Prepare record management directives, policy statements, and provide written regulatory guidance and recommendations critical to policy implementation to be reviewed by the Government Records Manager.
- Assist the Government Records Manager in his role of liaison with National Archives and Records Administration (NARA) on records disposition matters, including retirement, retrieval and coordination of disposal activities.
- Use conventional techniques to gather, assemble and analyze facts, draw conclusions, and devise alternatives and/or recommend solutions.
- Serve as the Training Coordinator for Records Management; ensures in-house training is developed; maintain a Core Curriculum; maintains annual training plan; and oversee compliance with required certifications (e.g., Records Management Annual Mandatory Briefings, 15701 Information Resource Coordinators 15701 ELMs certification Training etc.).
- Prepare briefing materials for executive level presentations and participate in meetings and conferences with management in matters related to the records program plans and projects.
- Coordinate with and provide guidance to records liaisons and records custodians on records management life cycle requirements.
- Perform requirements validation for Records Management tools and applications.
- Perform testing for new Records Management application integration initiatives and to assist in introducing additional document management/records management capabilities to the operational environment.
- Provide guidance to management and staff on the creation, maintenance and use of records, electronic recordkeeping and electronic mail systems.
The successful candidate shall have the following qualifications:
- Experience developing and implementing records and information management policies, procedures and retention schedules.
- Experience designing and implementing an electronic records management system.
- Prior experience ensuring regulatory compliance with regard to records and information.
- Experience with SharePoint e-discovery for the efficient retrieval of desired information.
- Ability to design a disaster recovery process for records and information.
- Experience with design of a data archival process.
- Must be a US Citizen.
- Minimum of 7 years’ experience.
- Bachelor’s Degree (4 years’ additional experience can be substituted).
Desired attributes include:
- Experience with NARA Records Retention Schedule.
- Ability to review and author new Record Series and Record Types in accordance to NARA regulations and guidance.
- Capable of addressing Records and Information governance for unstructured data repositories.
- SECRET clearance.
- Experience developing enterprise wide retention schedules.